DOCUMENTATION CONTROLLER [United Arab Emirates]

 

The position

Manage the Project Document Control function to ensure that all documentation is properly controlled and maintained within the business for the Industrial team.

Main responsibility

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• Provide an effective Project Document Control Service for documents, drawings and data, including all project procedures.
• Support the allocation of documents to the responsible persons in accordance with procedures.
• Set up and maintain distribution requirements.
• Ensure that all issued Project Deliverables are correct in accordance with document control procedures.
• Producing documents and reports for each Project Manager as required.
• Provide a complete administration function for the project.
• Create SDMR / VDRL (Supplier Document Master Register / Vendors document Register List) in collaboration with Project Manager and submit to Client for approval once scope of supply is agreed.
• Work closely with the Project Manager to ensure documents are executed in line with contractual requirements / dates by updating the SDMR / VDRL on a day to day basis to ensure agreed document delivery dates are achieved / maintained.
• Create document transmittals to maintain full traceability of all formal documents (listed in SDMR / VDRL), expedite document responses by requesting returned comments / approval, continue to monitor and expedite until acceptance is received by client and documents are closed within SDMR / VDRL.
• Input and manage all documents into the Project folder using the appropriate document reference, revision, review code, etc.
• Report overdue response details to Project Manager on a monthly / weekly basis, depending on agreed timescales.
• Act as the focal point for the receipt of all customer and 3rd party documentation as required for projects.

Qualifications and Requirements

• Good secondary education, appropriate further education.
• Projects / Sales office experience in a similar position in the Offshore / Industrial industry desirable.
• Proficient knowledge of Microsoft Word, Excel, Power Point, Outlook and Adobe Acrobat
• Experience of various document management packages and an understanding of how they work.
• Ability to successfully interface with various departments and personnel at all levels both internally and externally.
• Must be flexible, by providing support to Project Managers where necessary to facilitate the smooth execution of projects.
• Strong focus on client satisfaction.
• Excellent written and verbal communications.
• Excellent organisational and time management skills.
• Self-motivated and capable of operating with minimal supervision.

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